Reservation Policy

How to reserve a computer classroom
Public Computing Services (PCS), a division of Information Services, maintains computer labs at Budig and Fraser Halls that can be reserved by University of Kansas faculty or staff/student organizations for classes or KU affilitated events. Besides workstations, PCS labs have other resources. Please read the following to make a reservation for one of the PCS Computer Labs:

If you need special software or document files for your class, please let PCS know when you make your reservation. PCS will make every effort to have the software/files you provide on the computer classroom machines or on the lab server. Some restrictions apply to the installation of special software. All installed software must be licensed. Please allow us time to review and install all software. Two to three weeks should be sufficient. Contact Tom Roderick for details.

Note: Some ADA equipment and software can be made available for classes. If you have students with special needs, please inform PCS when you make your reservation so we can make additional arrangements if necessary. This will require extra time to be made available.

Make sure you have the following information about your class/event:

• Your name, phone number and email address
• The location you would like to reserve
• The time and date you want to reserve the computer classroom, as well as alternate times
• The class name or course number, or other information describing the event or organization using the facility
• The number of people you expect will attend the class
• Any equipment, software or files you will need at the time of the class/event

Check the online schedule to find an available time for your class/event. Filter the schedule by the desired reservable lab and then click on the 'R' icon on the desired day. Then fill out the reservation form.

Review the PCS Lab procedures listed below
After you have made your computer classroom reservation, you will receive an email confirming your reservation and all software and equipment requests. If, after making your reservation, you need to make any changes, please reply to that email. If you do not receive an email within a week of placing your reservation, contact Tom Roderick.

Lab procedures
Your reservation should appear on the schedule posted outside the computer classroom you have reserved, as well as online. If there are people in the classroom when you arrive, announce that the classroom is reserved for a class, and that they will need to find machines elsewhere in the lab. Give them several minutes advance warning, so they can save their files and collect their things. However, do not ask anyone to leave more than 15 minutes before your reservation. If you have problems with students not exiting the classroom, contact Lab staff.

KU computer labs use a process of authentication to allow students, staff, and faculty (anyone with a KU online ID) access to the computers. This is the "log-in" that users must do to use the computers. If you are not a KU department or those who will be using the computers do not have the necessary KU online ID, PCS charges per computer per day for use of the computer lab. In addition, PCS requires that you provide a list of people who will be using the computer lab so that we may prepare temporary login credentials for your group.

Both the Budig and Fraser Hall labs have black and white laser printers available. Paper is provided, but printing costs $.08 per page.

If you move extra chairs into the computer classroom, please see that they are returned to their previous location.

Computer lab reservation is limited to 5 times per semester so that multiple groups may use the lab, however, requests have been granted for further use later in the semester, if the lab is available.

The Budig Instructional Lab is currently priority based, in that the Training and Documentation group has first priority for reservations, due to this being their primary training facility. Reservations may be held for some time before being approved. Contact Tom Roderick if you have questions.

Reservations are accepted at any time, and are dealt with in a timely manner. Reservations for future semesters are dealt with in the month and weeks preceding the start of that semester, to allow all groups and parties the opportunity to submit reservations. All attempts are made to accomodate as many requests as possible.

Every effort is made to keep computers operable in the computer classrooms. However, because of hardware and software problems, some machines may not be available. Report computer problems to Lab staff in person or by email broken@ku.edu. Give the computer number (available on the front of the machine, eg., PClab05) and a description of the problem.

Contact information
To reserve a computer classroom in Budig of Fraser Hall, or if you have questions about available software or hardware, contact:

Tom Roderick
Student Technology Coordinator
reserve@ku.edu
785/864-0470